Why do enterprises need a cloud-based time attendance system despite having an HRMS/payroll system?

28 March, 2023

Organisations around the world often grapple with finding optimum ways to manage their workforce. As companies expand, leaders face hurdles with workforce management and process automation. 

Distributed workforce environments have made this challenge more detrimental for businesses in recent years giving rise to a host of problems like excessive absenteeism, buddy punching, and frequent breaks among employees, which ultimately cost businesses millions of dollars every year. 

Larger enterprises often opt for Human Resource Management Systems (HRMS) to tackle this problem. Many HRM systems available in the market today have a large umbrella of modules like onboarding, managing recruitment processes, performance management, time attendance to name a few. However, most companies find that the time attendance and workforce management modules have overly basic functionalities ineffective in tracking the time and productivity of the workforce of an organisation that has on-premise, remote working, and feet-on-street employees. 

Most HRM systems do not provide real-time attendance processing features like biometric facial recognition systems and very advanced mobile and tablet-based attendance systems.

As tracking, recording, processing time and productivity of the workforce are extremely critical to an organisation, employers must opt for configurable, cloud-based time attendance and workforce management solutions with intrinsic capabilities, that will keep track of the distributed workforce of different departments in real-time.

How can a cloud-based real-time attendance management system help your organisation?

Biometric capabilities

SaaS-based time and attendance management systems have advanced biometric features like fingerprint and facial recognition with mobile and tablet-based attendance processing capabilities. Remote employees and those in office premises can make use of this feature to record their punch in and out times. This data will be recorded and stored in the cloud in real-time and can be accessed by supervisors and team leaders from any location.

Tracking distributed workforce

Keeping track of the productivity of your remote team and field employees often become complicated, and without the physical presence of employees, fraudulent practices like proxy punching rise significantly. Workforce management systems with a dedicated mobile and tablet app resolve this issue by making it mandatory for employees to punch in through mobile or tablet apps with selfies and geo-tagging features that can be verified by HR through daily reports. 

Time tracking and analytics

Time and attendance systems also provide intrinsic real-time insights into the daily productivity of each employee. Separate modules for leave management allow HR teams to keep track of the amount of time per month that each employee has worked. Data analytics give you a detailed understanding of the attendance trends in your organisation and can help the organisations plan their resources better. Payroll processing becomes seamless as all the information can be retrieved from the cloud anytime, anywhere.

Work allocation 

Organisations often have a plethora of teams engaged in different processes pertaining to the organisation. Each of them will have different work schedules depending on the work in question. Today’s time attendance management systems have shift-scheduling modules and detailed timesheets that will help managers plan rosters to ensure the availability of resources at any given time.


SaaS-based time and attendance management solutions help make the systems scalable and configurable depending on the number of employees in the organisation at any given time. It is a pay-per-use solution that also offers employers flexibility and reduces the total cost of ownership over time. It can also be configured for niche requirements based on the needs of different industries.

Integrated with existing HRMS

Organisations that already own a HRM system and/or payroll system need not worry about managing multiple systems since cloud-based time attendance systems have APIs for seamless integration with most leading HRM/Payroll systems available in the market today. 

Owning a HRM System alone do not allow organisations to manage a myriad of workforce types or gain specific employee insights into different functionalities. To future proof your workplace against unexpected disruptions, it is essential to have an integrated HRM/payroll and cloud-based time attendance solution that will serve as the lynchpin to help you track your distributed workforce effectively.

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