The evolution of time and attendance systems and impact on modern organisations
Modern time attendance and workforce management software that you see today is the result of a long and interesting transformational journey.
In today’s evolving workforce structure, time and attendance systems have moved from good-to-have to must-have solutions for every organisation. State-of-the-art time and attendance systems are a high-priority and can put organisations ahead of the curve.
Going back in time
Today, the word ‘hour’ is a critical aspect of the daily operations of businesses. The concept is ingrained in our terminology such as ‘hourly basis’, ‘hourly work’, and ‘hourly wages’. Interestingly, the word ‘hour’ (Greek: meaning season) did not come into full use until the 17th century.
It was only during the industrial revolution that factories and industries realised the true need of time measurement and workforce monitoring. The logistic movements, the working hours of employees, and the finished goods had to be coordinated. Later, time had to be standardised, and workers were given time-bound shifts. Mechanical clocks and card punching were used, and the first attendance system was established.
By the late 20th century, the advent of electronic systems overtook mechanical systems. In the ’90s, smartcard-based attendance came into existence, considered advanced for its time. As workforce systems evolved, these systems became insufficient and left a lot to be desired.
Traditional time attendance systems are now redundant
Traditional manual, electronic, and even smartcard-based time and attendance systems have their own set of shortcomings. They are easy to tamper with, err, and can be deliberately misused. They have common frailties:
Buddy punching: When marking their own attendance, employees can cheat by recording attendance for their coworkers using their cards.
Human error: Employees can tamper with attendance records. HR personnel, advertently or inadvertently, may enter false attendance data. These mistakes often go unnoticed.
Time-consumption: HR staff may spend a lot of time on time tickets, including updating scorecards, fixing time input errors, and other issues.
Two specific pressing issues spurred the need for more dynamic and improved attendance tracking systems:
- Many current time attendance systems lack extensive and unified features such as leave, or absence management, overtime management, shift scheduling, and timesheets
- The unprecedented impact the Covid 19 pandemic imposed on the modern workforce.
Post-pandemic, working from home is now normalised, forcing enterprises to adopt new technology such as cloud-based mobile apps, tablet apps, and web applications. As COVID-19 safety protocols were normalised, organisations continue to deploy more modern and advanced contactless biometric systems with features like facial recognition, palm recognition, mask detection, thermal scanning, and temperature detection.
Time. Today. The revolutionary technology behind modern time attendance systems
Today’s time and attendance systems are robust, and highly efficient, simple to implement and easy to manage. Single time and attendance software is much more than a mere attendance tracking tool; it also accommodates other essentials such as workforce management, insights generator, a custom workflow creator, roles-based dashboards, and employee productivity tracker from a time standpoint.
Modern time attendance systems are driven by cutting edge technologies such as machine learning, deep learning, and artificial intelligence. What seemed a stretch only a couple of years ago is now a reality. On-premise employees use next-generation biometric systems to record their attendance. Field workers use tablets and smartphones to punch in and punch out.
With modern time attendance systems, organisations can now carry out many complex processes with ease such as labor compliance, custom reporting, geotagging, and geofencing.
As organisational and workforce needs continue to grow, there is little that a time and attendance service provider cannot provide.
Leading time, attendance and workforce management
SecurTime is pioneering the time, attendance and workforce management space backed by revolutionary technology. A powerful plug-n-play platform that allows organisations to track their distributed workforce real-time, SecurTime also offers biometric devices, web app, and mobile apps as components.
Biometric time attendance for on-premise employees
SecurTime offers diverse on-premise biometric systems for organisations deploying state-of-art contactless technologies. Today, contactless biometric systems are the widely preferred choice of biometrics to ensure employees at work are safe at all times.
The on-premise biometrics systems include:
- Facial recognition
- Palm recognition
- Mask detection
- Thermal scanning
- Temperature detection
Mobile App based time attendance for feet-on-street employees
SecurTime’s mobile apps allow employees to mark their attendance from anywhere via instant on-cloud facial recognition. Its apps are equipped with advanced Geofencing and Geotagging capabilities. Geofencing allows you to quickly and easily set geographic restrictions, while Geotagging helps confirm the location of the employees.
Web Punch time attendance system for work from home employees
SecurTime’s Web Punch tool is a user-friendly, cloud-based web solution designed to help work from home employees clock in and out without relying on mobile or tablet apps or any other on-premise biometric devices.
Enables companies to create various shifts and shift schedules including break-time, grace-time, off-days, and cut offs.
The SecurTime platform offers seamless integration capabilities. Organisations can fluidly integrate SecurTime time attendance with all ERP, HRMS, payroll, and other existing enterprise infrastructures.
Modern time attendance and workforce management systems have set the bar high. Cutting through the complexities of attendance and diverse workforce, time attendance systems have become cornerstones in optimizing labor and administrative costs, facilitating distributed workforce and fostering discipline across the organisation.
Empower your distributed workforce with SecurTime’s time attendance and workforce management solution. Talk to our experts today.